Policy Letter 132

Subject

Training Files for Commercial and Business Aviation Civil Aviation Safety Inspectors

File Number

AARX 1825-1

Date

1999.06.25

Policy Statement

Division Chiefs and Regional Managers of Commercial and Business Aviation (CBA) must prepare and maintain a training file for every Civil Aviation Safety Inspector (CASI) that readily confirms individual qualifications and currency of those qualifications. This policy covers not only technical training but also any other type if training.

Applicability

This policy applies to all CASIs employed by CBA. At the discretion of the Director or the Regional Manager, CBA, this policy will be extended to all individuals employed in CBA.

Background

In the past, the practice has been for individual employees to keep a personal record of qualifications. Although training forms are completed for every course, they are not placed on CBA individual training files nor have certificates of successful completion of the related courses been recorded.

During an ICAO Safety Audit in the fall of 1998, the fact that training records are not maintained for CBA CASIs was observed upon. The ICAO team could not readily determine the training status of any CBA CASIs since documentation was scattered among many files.

In addition to the fact that CBA must respond to the deficiency identified by ICAO, CBA should be taking the lead and setting an example by maintaining the same standards that are expected of CBA clients with regards to employee training records. Civil Aviation Regulation 705.127 refers.

Policy

Effective immediately, training files for all CBA CASIs will be maintained. Where possible, records will include those qualifications received prior to the effective date of this policy.

Contents

Training Files will include the following information:

  1. The person's name and, where applicable, personnel licence number, type and ratings;

  2. If applicable, the person's medical category and the expiry date of that category;

  3. The dates on which the person, while in the employ of Transport Canada, successfully completed technical training, a pilot proficiency check or an examination;

  4. Information relating to any failure of the person, while in the employ of Transport Canada, to successfully complete technical training, a pilot proficiency check or an examination;

  5. The type of aircraft or flight training equipment used for any training, pilot proficiency check, line check or qualification;

  6. A copy of the most recent written examination completed by each person for each type of aircraft, where applicable, for which the person has a qualification; and

  7. Non-technical training records.

Note 1:  Records relating to c. and d. shall be retained for at least three years.

Note 2:  Examples of requisite training are found in Civil Aviation Directive, No. 7, dated December 13, 1996.

Roles and Responsibilities

It is the responsibility of the Division Chiefs or Regional Managers, CBA to ensure that training records are maintained at all times.

Future Disposition

This Policy Letter will remain in effect for headquarters employees until the contents are incorporated into the Air Carrier Inspector Manual and the Administrative Procedures Manual. The Policy Letter will remain in effect for regional employees until the contents are incorporated into the Air Carrier Inspector Manual and the appropriate regional administrative documents.

Reference Number

This Policy Letter is designated AARX No. 132.



M.R. Preuss
Director
Commercial & Business Aviation

 
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